Why You Need To Implement The 3-2-1 Backup Rule With Your Company Data

Tuesday, July 24, 2018
Why You Need To Implement The 3-2-1 Backup Rule With Your Company Data

I could tell you that you need to back up your data, but you probably already know that.

However, even if you're diligent in backing things up regularly you still may not be doing it properly.

Data backup trends have come and gone, but one of the most popular and enduring is the 3-2-1 backup rule.

We talked briefly about the 3-2-1 backup rule in one of our previous articles on how to secure your cloud, but it's a bigger topic than we were able to cover in that article.

What is the 3-2-1 backup rule?

And how can you use it to better protect your business and its data?

What Is The 3-2-1 Backup Rule?

The 3-2-1 backup rule was invented by, of all people, a photographer.

Dealing with a large library of high-resolution photographs, he needed a simple but efficient way to keep his data safe without being too cumbersome.

He settled on the 3-2-1 backup rule, a rule that has become commonplace for many organizations.

It's a simple rule: you must have at least THREE copies of your data, on at least TWO different types of media, ONE of which is stored off-site.

This is not a perfect backup solution – it's important to remember that no backup strategy is 100% effective no matter what – but since its invention many organizations have begun to adopt it.

Have THREE Copies Of Your Data

This refers to your primary data source, plus two backups, which makes three.

Why three?

The more backups you have of your data, the safer you are.

However, there gets to be a point where you're facing diminishing returns.

Three backups seem to be the sweet spot for most businesses.

Think of it like the locks on the door of your house – you've got the little lock on your knob, the deadbolt, and a chain on the inside.

These three locks will keep you safe and secure – start adding more, and you might be a little paranoid.

Keep Them On Two Different Types Of Media

There are many different types of storage media available.

You're probably familiar with many of them.

They include:

  • Optical storage (CD, DVD, Blu-ray)
  • HDD (Hard Disk Drive)
  • SSD (Solid State Drive)
  • Tape cassette
  • Floppy disk
  • Zip disk
  • Cloud storage

Some of these aren't very commonly used today, mainly because the amount of storage they offer doesn't fit today's data storage needs – you'd need 17,775 3 ½" floppy disks to equal just one Blu-ray, for example, so you probably won't be using them any time soon in your backup plans.

But you should consider at least two of these options, and for a variety of reasons.

First off, we tend to purchase our data backup systems all at once, and so a manufacturer's defect with one of your devices will likely be present on the other as well.

But even if they don't have any manufacturer's defects, it's still an issue.

Every storage system fails sooner or later – it's an inevitability.

Using the same type of storage for your backups means you run the risk of both your backups failing at around the same time.

Certain types of storage are also sensitive to damage which don't affect other types.

Magnets, for example, can wipe the data from an HDD or floppy disk, but have no effect on optical disks or SSD.

Keep At Least ONE Backup Off-Site

So you've amassed a pile of backups.

You have an entire room in your office building dedicated to storing your backups.

You've got a pile of eight hundred HDDs, SSDs, Blu-rays, and more.

What happens if you face some sort of disaster in the place where you store your data?

Whether it's a natural disaster or a human-caused one makes no difference.

If an event happens that damages or destroys the facility where your data is stored, obsessively hoarding your backups won't make a single bit of difference for you.

Storing your data off-site is the best way to keep yourself secure.

Skybox Cloud can help.

A Skybox Cloud storage solution can store your data off site and in the cloud, as well as provide you with a backup on a different medium.

Most businesses today have implemented some type of cloud storage solution in their data backup procedures – Skybox Cloud can help you protect yourself from a disastrous data loss.

Contact Skybox Cloud today by phone at 888-352-4940 or by email at soar@skyboxcloud.com to speak with one of our knowledgeable cloud storage consultants.

We'll help you understand your data storage needs, and provide you with a solution designed to meet them.

Contact Skybox Cloud today and keep your data safe and secure

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